Term Approval Process
Understanding the term approval workflow in Nomenclature Tracker.
Term Approval Process
Nomenclature Tracker uses a structured approval workflow to ensure terminology quality and consistency across your organization.
Approval Workflow
Term States
Approval Steps
graph LR
A[Creation] --> B[Submission]
B --> C[Department Review]
C --> D[Compliance Check]
D --> E[Final Approval]
E --> F[Publication]
style A fill:#d6e5f9
style B fill:#f9d6d6
style C fill:#d6f9d6
style D fill:#f9e6d6
style E fill:#e6d6f9
style F fill:#f9d6e6Submitting Terms
Manual Submission
Create New Term
Start with basic term information
Add Required Details
- Term name
- Definition
- Usage examples
- Categories
- Department
Review & Submit
Check all information before submission
Bulk Submission
Upload Terms File
Use the file upload feature
Review Extracted Terms
Check AI-extracted terms
Edit as Needed
Make necessary adjustments
Submit Batch
Process multiple terms at once
Grouped Candidates
View Grouped Candidates
Navigate to the "Grouped Candidates" tab in the Approvals page
Review Group Details
- See all group members
- Review AI-merged definition
- Check similarity scores
- View source documents
Approve Group
Approve the entire group as a single term, merging all supporting content
Ungroup if Needed
If a group contains terms that should be reviewed separately, use the "Ungroup" button to break them apart
Review Process
Department Review
Review Actions
Best Practices
Term Creation
Review Process
Maintenance
Troubleshooting
Common Issues
Solutions
Compliance
Requirements
Tracking
💡 Pro Tip: Set up automated notifications to keep reviewers informed and maintain efficient approval workflows.
⚠️ Important: All term approvals must follow the established workflow to maintain consistency and compliance.