File Management
Learn how to upload and manage files in Nomenclature Tracker.
File Management
Nomenclature Tracker provides powerful file management capabilities with AI-powered term extraction and intelligent processing.
File Upload Process
Upload Methods
Access Upload
Navigate to Dashboard > Upload
Choose Method
- Drag and drop
- File browser
- Bulk upload
Select Options
- Department assignment
- Processing preferences
- Access controls
Once your file is uploaded, you'll see a confirmation screen:
Processing Flow
graph TD
A[Upload File] --> B[Initial Validation]
B --> C[AI Processing]
C --> D[Parallel Chunk Processing]
D --> E[Term Extraction with Context]
E --> F[Immediate Candidate Saving]
F --> G[Duplicate Detection]
G --> H[Similarity Grouping]
H --> I[Review & Approve]
style A fill:#d6e5f9
style B fill:#f9d6d6
style C fill:#d6f9d6
style D fill:#f9e6d6
style E fill:#e6d6f9
style F fill:#d6f9e6
style G fill:#f9d6e6
style H fill:#e6d6f9
style I fill:#d6e5f9Management Features
Supported File Types
⚠️ Files exceeding size limits must be compressed or split before upload. Contact support for special requirements.
Processing States
Best Practices
File Preparation
File Organization
File Maintenance
Troubleshooting
💡 Pro Tip: Use the bulk upload feature for multiple files, but ensure they're properly organized and tagged for easier management.
🚀 New: Documents are now processed in parallel chunks for faster extraction. Terms are saved immediately as they're extracted, so you can start reviewing them before the entire document finishes processing. The system also automatically prevents duplicate terms from the same document and groups similar candidates together for easier review.
⚠️ Never upload files containing sensitive personal information or confidential data without proper security clearance.