Terms and Conditions

Last Updated: October 28, 2025

IMPORTANT: PLEASE READ THESE TERMS CAREFULLY BEFORE USING THE SERVICE. BY ACCESSING OR USING NOMENCLATURE TRACKER, YOU AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS.

1. Acceptance of Terms

These Terms and Conditions ("Terms") constitute a legally binding agreement between you (either an individual or an entity, "you" or "User") and the GetIT team ("we," "us," "our," or "Team"), a team of developers and professionals working on the Nomenclature Tracker project, governing your access to and use of the Nomenclature Tracker platform, website, software, and related services (collectively, the "Service").

Note: GetIT is currently a team-based project. As the project evolves and formalizes into a legal business entity, these Terms will be updated accordingly, and all rights and obligations will transfer to the newly formed entity.

By creating an account, accessing, or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use the Service.

If you are entering into these Terms on behalf of a company, organization, or other legal entity, you represent and warrant that you have the authority to bind such entity to these Terms, and the terms "you" and "User" shall refer to such entity.

2. Description of Service

Nomenclature Tracker is an AI-powered terminology management platform designed to help organizations standardize, track, and manage technical terminology and glossaries. The Service includes, but is not limited to:

• AI-powered term extraction from uploaded documents
• Centralized glossary management
• Approval workflows for term validation
• User and department management
• Training quiz generation and management
• Document upload and processing
• API access (where applicable)

We reserve the right to modify, suspend, or discontinue any aspect of the Service at any time, with or without notice.

3. User Accounts and Registration

3.1 Account Creation

To use certain features of the Service, you must create an account by providing accurate, current, and complete information. You agree to:

• Provide truthful and accurate information during registration
• Maintain and update your account information to keep it current and complete
• Maintain the security and confidentiality of your account credentials
• Notify us immediately of any unauthorized access or use of your account
• Accept responsibility for all activities that occur under your account

3.2 Account Eligibility

You must be at least 18 years of age to create an account and use the Service. By creating an account, you represent and warrant that you meet this age requirement and have the legal capacity to enter into these Terms.

3.3 Account Termination

We reserve the right to suspend or terminate your account at any time, with or without cause, and with or without notice, if we believe you have violated these Terms or engaged in conduct that we deem inappropriate or harmful to the Service or other users.

4. Subscription Plans and Billing

4.1 Subscription Plans

Nomenclature Tracker offers various subscription plans with different features and limitations. Details of each plan, including pricing, features, and usage limits, are available on our pricing page.

4.2 Payment

By subscribing to a paid plan, you agree to pay all applicable fees associated with your selected plan. All fees are non-refundable unless otherwise stated or required by law. Payment processing is handled securely through our third-party payment processor, Stripe.

4.3 Automatic Renewal

Subscriptions automatically renew at the end of each billing cycle (monthly or annually) unless you cancel your subscription before the renewal date. You will be charged the then-current subscription fee for your plan.

4.4 Price Changes

We reserve the right to modify our pricing at any time. If we change the price of your subscription, we will provide you with reasonable advance notice. Your continued use of the Service after the price change takes effect constitutes your agreement to pay the modified amount.

4.5 Cancellation and Refunds

You may cancel your subscription at any time through your account settings or by contacting support. Upon cancellation, your subscription will remain active until the end of your current billing period, after which it will not renew. We do not provide refunds or credits for partial subscription periods unless required by applicable law.

4.6 Free Trial

We may offer a free trial period for certain subscription plans. If you do not cancel your subscription before the end of the trial period, you will automatically be charged for the subscription plan you selected.

5. Intellectual Property Rights

5.1 Service Ownership

The Service, including all content, features, functionality, software, code, designs, graphics, logos, and trademarks, is owned by Nomenclature Tracker and is protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

5.2 Limited License

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Service for your internal business purposes. This license does not include the right to:

• Modify, copy, distribute, transmit, display, reproduce, or create derivative works from the Service
• Reverse engineer, decompile, or disassemble any part of the Service
• Use the Service to build a competing product or service
• Remove, alter, or obscure any proprietary notices on the Service

6. User Content and Data

6.1 User Content

You retain all ownership rights to the content, documents, files, terms, definitions, and data you upload, create, or submit through the Service ("User Content"). By uploading or submitting User Content, you grant us a worldwide, non-exclusive, royalty-free license to use, process, store, reproduce, modify, and display your User Content solely for the purpose of providing and improving the Service.

6.2 Document Uploads and Storage

6.2.1 Supported File Formats and Limits

• Supported Formats: The Service accepts documents in DOCX, PDF, and XLSX formats
• File Size Limit: Maximum file size is 4.5MB per file
• File Organization: Uploaded documents are stored securely and organized by your organization to ensure proper access control

6.2.2 Document Storage and Security

• Storage Location: Your documents are stored in secure cloud storage (Vercel Blob Storage) with private access settings
• Encryption: All documents are automatically encrypted at rest using AES-256 encryption
• Access Control: Documents are only accessible to authorized users within your organization, including the uploader, department members, and organization administrators
• No Public Access: Documents are not publicly accessible on the internet

6.2.3 Your Rights Regarding Documents

• Deletion Rights: You may delete any document you have uploaded at any time through the Service interface
• Immediate Effect: Deletion of documents is permanent and cannot be undone. Deleted documents are removed from both storage and our database
• Backup Responsibility: You are solely responsible for maintaining your own backups of important documents before deletion
• Account Deletion: Upon termination of your account, all associated documents will be permanently deleted within 30 days

For more detailed information about document storage, security, and privacy, please review our Privacy Policy (Section 1.3).

6.3 Data Security

We implement reasonable administrative, physical, and technical safeguards designed to protect your User Content, including encrypted storage and access controls. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your User Content.

6.4 Data Backup and Retention

While we perform regular backups of the Service, you are solely responsible for maintaining your own backups of your User Content, including uploaded documents. We may retain your User Content as necessary to comply with legal obligations, resolve disputes, and enforce our agreements. Uploaded documents remain stored as long as your account is active and you choose to keep them, unless you delete them or your account is terminated.

6.5 AI Processing

By using the Service, you acknowledge and consent to the use of third-party AI services (such as OpenAI) to process your uploaded documents and extract terminology. We use OpenAI with a zero data retention policy, meaning your data is not used to train AI models. For more details, please review our Privacy Policy.

6.6 Responsibility for User Content

You are solely responsible for your User Content and the consequences of uploading or publishing it. You represent and warrant that:

• You own or have the necessary rights and permissions to use and authorize us to use your User Content
• Your User Content does not violate any third-party rights, including intellectual property, privacy, or publicity rights
• Your User Content does not contain illegal, obscene, defamatory, or otherwise objectionable material

7. Prohibited Uses

You agree not to use the Service for any unlawful purpose or in any way that violates these Terms. Prohibited activities include, but are not limited to:

• Violating any applicable local, state, national, or international law or regulation
• Infringing on the intellectual property rights of others
• Uploading or transmitting viruses, malware, or other malicious code
• Uploading files that exceed the 4.5MB size limit or are in unsupported formats
• Attempting to gain unauthorized access to the Service, related systems, or documents belonging to other users or organizations
• Interfering with or disrupting the Service or servers
• Impersonating any person or entity or misrepresenting your affiliation with any person or entity
• Harvesting or collecting information about other users without their consent
• Using the Service to send spam, phishing attempts, or unsolicited communications
• Using automated systems (bots, scrapers) to access the Service without our prior written consent
• Reselling, sublicensing, or providing access to the Service to third parties without authorization
• Attempting to access, download, or delete documents that you do not have permission to access

8. Termination

8.1 Termination by You

You may terminate your account at any time by canceling your subscription and ceasing to use the Service.

8.2 Termination by Us

We may suspend or terminate your access to the Service immediately, without prior notice or liability, for any reason, including but not limited to:

• Breach of these Terms
• Fraudulent, illegal, or abusive conduct
• Non-payment of fees
• Request by law enforcement or government agencies
• Unexpected technical issues or security concerns

8.3 Effect of Termination

Upon termination, your right to use the Service will immediately cease. We may delete your account and User Content, though we may retain certain information as required by law or for legitimate business purposes. Provisions of these Terms that by their nature should survive termination (including ownership, disclaimers, indemnification, and limitations of liability) will survive.

9. Disclaimers and Warranties

9.1 "AS IS" and "AS AVAILABLE"

THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR COURSE OF PERFORMANCE.

9.2 No Guarantee

WE DO NOT WARRANT THAT:

• The Service will be uninterrupted, secure, or error-free
• The results obtained from the use of the Service will be accurate, complete, or reliable
• Any errors or defects in the Service will be corrected
• The Service will meet your specific requirements or expectations

9.3 AI Accuracy

AI-POWERED FEATURES, INCLUDING TERM EXTRACTION AND QUIZ GENERATION, ARE PROVIDED FOR CONVENIENCE AND EFFICIENCY. WE DO NOT GUARANTEE THE ACCURACY, COMPLETENESS, OR RELIABILITY OF AI-GENERATED RESULTS. YOU ARE SOLELY RESPONSIBLE FOR REVIEWING, VALIDATING, AND APPROVING ALL AI-GENERATED CONTENT BEFORE USING IT FOR BUSINESS PURPOSES.

9.4 Third-Party Services

The Service may integrate with or rely on third-party services (e.g., OpenAI, Stripe). We are not responsible for the availability, accuracy, or functionality of these third-party services. Your use of third-party services is subject to their respective terms and conditions.

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL GETIT, ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM:

• Your access to or use of (or inability to access or use) the Service
• Any conduct or content of any third party on the Service
• Unauthorized access, use, or alteration of your User Content
• Any interruption or cessation of the Service
• Any bugs, viruses, or other harmful code transmitted through the Service
• Any errors or omissions in any content or for any loss or damage incurred as a result of your use of any content posted, emailed, transmitted, or otherwise made available through the Service

WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE AMOUNT YOU PAID TO US FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, OR ONE HUNDRED DOLLARS ($100), WHICHEVER IS GREATER.

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES. IN SUCH JURISDICTIONS, OUR LIABILITY WILL BE LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW.

11. Indemnification

You agree to indemnify, defend, and hold harmless GetIT, its affiliates, officers, directors, employees, agents, licensors, and service providers from and against any and all claims, liabilities, damages, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any rights of another party, including intellectual property rights
• Your User Content
• Any fraudulent, illegal, or abusive conduct on your part

We reserve the right, at our own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, in which event you will cooperate with us in asserting any available defenses.

12. Governing Law and Dispute Resolution

12.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Illinois, United States, without regard to its conflict of law provisions.

12.2 Dispute Resolution

Any dispute, controversy, or claim arising out of or relating to these Terms or the Service shall first be resolved through good-faith negotiations between the parties. If the dispute cannot be resolved through negotiation within thirty (30) days, either party may pursue legal remedies.

12.3 Jurisdiction and Venue

You agree that any legal action or proceeding arising out of or relating to these Terms or the Service shall be brought exclusively in the state or federal courts located in Cook County, Illinois, and you consent to the personal jurisdiction of such courts.

12.4 Waiver of Class Actions

TO THE EXTENT PERMITTED BY LAW, YOU AND WE AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR OUR INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.

13. Changes to These Terms

We reserve the right to modify or update these Terms at any time at our sole discretion. If we make material changes to these Terms, we will provide notice by:

• Posting the updated Terms on our website with a new "Last Updated" date
• Sending an email notification to the address associated with your account
• Displaying a prominent notice within the Service

Your continued use of the Service after the effective date of the updated Terms constitutes your acceptance of the changes. If you do not agree to the updated Terms, you must stop using the Service and may terminate your account.

14. Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid, illegal, or unenforceable provision shall be replaced with a valid, legal, and enforceable provision that most closely reflects the original intent.

15. Entire Agreement

These Terms, together with our Privacy Policy and any other legal notices or agreements published on the Service, constitute the entire agreement between you and GetIT regarding your use of the Service and supersede all prior or contemporaneous agreements, understandings, and communications, whether written or oral.

16. Waiver

No waiver of any provision of these Terms shall be deemed a further or continuing waiver of such provision or any other provision. Our failure to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.

17. Contact Information

If you have any questions, concerns, or feedback regarding these Terms or the Service, please contact us:

GetIT Team
Nomenclature Tracker Project
Chicago, Illinois
Email: support@nomenclature-tracker.com
Website: https://nomenclature-tracker.com

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LEGAL NOTICE: These Terms and Conditions are standard terms applicable to the Nomenclature Tracker service. GetIT operates as a team-based project, and these Terms reflect the current structure of the service. These Terms are subject to periodic review and may be updated to reflect changes in applicable law, business structure, or service offerings. Users are encouraged to consult with qualified legal counsel to understand how these Terms apply to their specific circumstances.