Department Management

Departments are a core organizational unit in Nomenclature Tracker, enabling structured terminology management and compliance tracking.

Department Structure

• Hierarchy: Create department hierarchies
• Roles: Department-specific roles and permissions
• Terms: Department-specific terminology
• Approvals: Custom approval workflows

Setting Up Departments

1. Create Department

   • Navigate to Dashboard > Departments
   • Click "New Department"
   • Enter department details:
     • Name
     • Description
     • Parent Department (optional)
     • Approval Requirements

2. Assign Members

   • Select department
   • Add users
   • Assign department roles
   • Set permissions

3. Configure Workflows

   • Set approval chains
   • Define review processes
   • Configure notifications
   • Set compliance requirements

Department Features

Term Management

• Department-specific glossaries
• Custom approval workflows
• Term categorization
• Usage tracking

Compliance

• Department training requirements
• Quiz assignments
• Completion tracking
• Certification management

Analytics

• Usage reports
• Compliance metrics
• Term adoption rates
• User engagement

Best Practices

1. Structure

   • Create logical hierarchies
   • Avoid deep nesting
   • Use clear naming conventions
   • Document relationships

2. Permissions

   • Implement least privilege
   • Regular access reviews
   • Document role assignments
   • Monitor activities

3. Maintenance

   • Regular audits
   • Update workflows
   • Archive inactive departments
   • Review metrics