Account Management

Nomenclature Tracker provides comprehensive account management features for both individual users and organizations.

User Account Management

Account Settings

• Profile information
• Email preferences
• Password management
• Role assignments
• Department associations

Account Deletion

Users can delete their accounts through the Settings page. This process:

1. Before Deletion

   • Verify account ownership
   • Confirm email address
   • Check organization role restrictions
   • Review data implications

2. What Gets Deleted

   • Personal information
   • Account credentials
   • Session data
   • Department associations
   • Quiz assignments and results
   • Role assignments

3. What's Preserved

   • Uploaded files (remain with departments)
   • Created content (maintains organizational knowledge)
   • Approval history (for audit trails)
   • Historical records (anonymized)

4. Restrictions

   • Organization admins cannot delete their accounts if they're the last admin
   • Must transfer admin rights before deletion
   • Some roles may require additional approval

Organization Management

Organization Settings

• Organization profile
• Branding settings
• Department configuration
• Role management
• Compliance settings

Organization Deletion

Organization administrators can delete their organization through Organization Settings. This process:

1. Before Deletion

   • Requires organization admin rights
   • Organization name confirmation
   • Review of implications
   • Backup recommendations

2. What Gets Deleted

   • All departments and their data
   • All glossary terms and versions
   • All quizzes and results
   • All user associations
   • All uploaded files
   • All billing information
   • All compliance records

3. Impact on Users

   • Users lose organization access
   • Roles are reset
   • Department associations removed
   • Quiz assignments cleared
   • Access to shared resources revoked

4. Billing Implications

   • Subscription cancellation
   • Usage record cleanup
   • Payment method removal
   • Invoice archive

Best Practices

1. Before Deletion

   • Export important data
   • Notify team members
   • Review compliance requirements
   • Document decision process

2. Security

   • Verify authorization
   • Follow proper procedures
   • Maintain audit trail
   • Secure sensitive data

3. Compliance

   • Check retention requirements
   • Archive necessary records
   • Document deletion process
   • Maintain compliance logs